Table of Contents
1. Organizational Context and MCSs
1.1 Organizational Context
1.1.1 Organizational Strategy
1.1.2 Business Model
1.2 Potential and Observed problems
1.2.1 Motivational Problem
1.2.2 Personal Limitation
1.3 The Key Actions and Key Results That Wish to Control
2. Description of the management control systems in Sydney Harbour Marriott Hotel
2.1 Organisation structure and responsibility centres
2.2 Responsibility centre
2.3 Performance measurement systems
2.4 Action controls
2.5 Result controls
2.6 Personnel controls
2.7 Cultural controls
2.8 Dimensions of management control system design
3. Evaluation of the observed MCSs in Sydney harbour Marriott hotel
3.1 Action Controls
3.2 Results Controls
3.3 Personnel and Cultural Controls
4. Recommendations to improve the MCSs
4.2 Rewarding system
This report will mainly focus on evaluating and assessing the management control systems in Sydney Harbour Marriott Hotel, Room Division department. Firstly, it will give basic introduction about the organisational context of Sydney Harbour Marriott, demonstrate the noticed and potential control problems that considered as the personal limitation and motivational problems. Secondly, it will talk about the key actions, results, cultural and personnel control in Marriott Darling Harbour Room Division department. Thirdly, reveals the management control systems in Sydney Harbour Marriott in details. Then, it is going to assess the observed MCSs from each component, pros and cons. Finally, this report will give sufficient recommendations to improve the current MCSs in Sydney Harbour Marriott Room Division department.
Marriott International is a global franchisor of hotels providing full-service in order to meet business and leisure travellers’ needs, generally, Marriott has 100 to 2000 guestrooms approximately and also has around 100 to 3000 full-time staff doing daily services. As the franchisor, Marriott International offers franchises to operate Marriott Hotels and set up several conditions to their franchisees, its aim to guarantee Marriott’s service quality and reputations. As the Marriott franchisees, they need to comply with these conditions such as completed the required training within a designated time period, operate one Marriott hotel in a specific size at a specific place which selected by franchisees and approved by franchisor, they also need to comply with the term of agreement which initial franchise term is 20 years and the managers’ appointment should be permitted by the franchisor.
As the worldwide operator and franchisor, Marriott implement various business strategies in their different sectors, one of their famous but “generic” strategies is differentiation strategy which brings them benefits on cost, uniqueness and their competitiveness extent, and this strategy was widely used by Marriott to market their products in the highly competitive hotel industry. Marriott believes that only one brand of the whole hotel enterprise couldn’t be satisfied every customer’s need, therefore, they decide to create various hotel brands in order to offered services to varied customers in the hotel market (the products range from low-end to high-end services), it’s the extensive strategy of differentiation and really successful.
Sydney harbour Marriott hotel is one franchise of Marriott International, the franchise has authority to operate this hotel, and the franchisor does not account for franchised Marriott hotels’ profit, loss, loans, or other obligations, Sydney harbour Marriott hotel take charge of financing individually. Figure 1 shows the business model of Sydney harbour Marriott hotel:
Figure 1 Business Model
As a company, Sydney harbour Marriott hotel focus on maximizing their shareholders’ profit and maintain the high quality of service and reputation of the whole Marriott International brand, as their slogan mentioned “putting people first, pursuing excellence, embracing change, acting with integrity and serving our world”. (Marriott, 2018)
We have been interviewed Sydney harbour Marriott hotel’s director, manager, front desk assistant and concierge, and we found that Marriott really doing well on employees’ training and welfare, so most of Marriott staffs are really satisfied with their current situations, but although Marriott doing so well on their “staff controls”, we still find some potential and observed problems such as front desk assistant and concierge are both more care about their own benefit than Marriott’s benefit, the reason they must care about Marriott’s benefit is the whole party’s profit or loss will influenced their own benefit, if Marriott performed badly in this quarter, their bonus will be decreased under this circumstance. And concierge does not like other jobs in front desk department, they don’t have bonus but receive customer’s tips, it’s unstable and optional to customer because it’s totally based on customer and concierge’s service, sometimes even concierge provide the perfect service to the customer, they still can’t receive any tips and you can’t force your customer to pay, this situation may reduce concierge’s motivation and should be brought to the forefront.
There is a common phenomenon in the hotel industry that in order to save the cost hotel will hire grass-roots staff to do the simple and specific jobs, such as front desk assistance and concierge employee can be holding these jobs after company’s training. And this situation causes a problem that grass-roots staffs’ capability and skills are inadequate in some circumstance, such as when they serve a foreign customer, but they can’t communicate with that client, and when they face the emergency and need them to replace other staff’s work, but they don’t know what they should do. These problems can be handled via training and raise recruitment requirements, but as corresponded, the company will increase their employment cost.
Sydney harbour Marriott hotel is the full-service hotel that caters to business and leisure travellers and also offer a variety of food and beverage options, including one or more restaurants and lounges, room service, catering, and banquet services, therefore, the quality of goods and services are significantly important to this hotel.
As the front desk department, in order to help company maximum profit and become a success, the staffs in front desk department should provide high-quality service and positive attitude to their customers, take the training on time in order to learn more skills and learn more ways to solve the customer’s compliance.
We should consider two factors to evaluate the front desk department’s success, profit and service score, so the high quality of service and goods, the special features in the hotel and convenient facilities provide to a customer, these make more customer willing to spend here and further achieve their success.
In room division department, the room division department director is doing the actual control of set goals, managers job allocation, and reinforce customer relationship. So, the department strategy implementation, customer royalty establishment, and the majority of maximize department revenue is accountable under department director execution.
Furthermore, room division department are decentralized into housekeeping, front desk, concierge, and guest service managers. These three parts of room division department management includes front desk manager and supervisor, golden key concierge manager, and guest service manager. Specifically, the front desk manager is accountable for the front desk and even the lobby 24 hours 7 days day to day running of the customer stay affairs. Front desk supervisor also takes charge of the attendant and VIP service.
Figure 2: Organization Chart
The room division department mainly get profit from the room night sales. So the occupancy rate and daily occupancy revenue per room are the mirror that could reflect how this department doing well. Since director determined take responsibility of the revenue. Secondary management seems held accountable for the customer service quality, take responsibility to customer satisfaction. At supervisor level, with experienced abilities and skills, they usually take responsibility to serve VIP customer at the first line and also training the new staff and offer inquires answers. Front desk attendant and concierge are the lowest level and power in the front desk department, they only take charge in offer service under their duty.
In room division department, due to the staff always offer the service and complete duties stand out and present their performance under everyone’s eyes. So, the action performance measurement is explicated been watched by leaders. On the other hand, the performance measurement includes:
- Upsell (room type upgrade, breakfast upsell, executive floor service upsells)
- Closing balance (staff account in every shift, the balance should be 0, that means the transactions made by the staff are balanced, no issues)
- Customer feedback (Marriott offers online reviews system and hand write card to customer, so that customer could leave their feedback to show how is their stay and feedback of service quality)
- Marriott’s appraise (the seasonal and annually outstanding award staff or trainees are picked from every departments and sub team)
- Staff turnover rate (as hotel staff turnover rate usually at high level, however keep staff royalty is also a major purpose of Marriott, if the department team has strong cohesive force and staff feel their performance measurement been returned by appropriate rewards they would work better)
- All room division department staff has chipped employee card. The employee card required to tap on a machine when staff enter the staff entrance and exist, which could record their attendance and accurately working hour.
- All staff in room division department has their own opera system account, especially the front desk staff, when they move any transactions in the system, the system will record who and when did this movement and the information of this transaction. Furthermore, the cash balance for every counter has a fixed amount, when work shift rotates, the attendant is required to verify the cash and submit the extra amount cash to finance department with their balance statement. If the shortage amount of cash is more than 5 dollars, the attendant needs to check his balance statement and find out which step went wrong that lead to cash shortage.
- In Opera system, different account has different authorization to access some functions. Room rate rebate function can only be used by managers level, supervisor and attendant do not have the authorization. Supervisor level account and beyond has stay package upgrade giving power. All staff has change room rate code function for the cooperation company businessmen stays, however they also need to claim the evidence, such as business card print work.
- At ground floor, there are lots of CCTV, especially at front desk counter, the CCTV could see everything happened at front desk, what staff is doing, and how they claim cash or credit card, and ID certification from customer, that prevent any illegal execution, the real-time pictures has been viewed by security department in their department office. Also, if the staff made mistake and had quarrel with customer, managers could check the picture recording to figure out the whole process.
- The reservation system Marsha could only be edited by supervisor and beyond level staff, any reservation cancelled, the night shift staff has to use all computer to progress a night rolling method after guest service manager check all room stay status.
- Room division director and other department director, even general manager usually leave their office to come to the lobby, they can see every staff working at lobby floor, they check everything goes correct and appraise service quality and staff attitude.
The directors and general manager committed the performance-dependent on customer satisfaction scores, also the increasing of occupancy rate and daily revenue per room.
- Front desk staff could through upsell to increase revenue, and they could get bonus on every upsell, if their salary compensation is high, which means they help the hotel make lots of money.
- Historical occupancy rate data is one of the useful information to help the director to set the occupancy goals in peak season and low season, however high occupancy rate cannot be the only performance-dependent. Because, the daily revenue per room and daily total revenue could show how the hotel profitability. Even sometimes, high occupancy rate is with cooperate company stays which with low room rate stay, so the cost still the same per room, but the room rate is not at rack rate level.
- On Marriott internal website, the system collects customer reviews to give room division department satisfaction scores, depends on the score, usually the goal on satisfaction is 90. Managers could see the current scores and identify the way to improve.
Marriott has periodical recruitment to fulfil the staff turnover. Every department has experienced staff usually arrange to train new staff three times for every different shift, also, if any service process changed, supervisors will inform to every attendant, basically staff get training during working time, learn from the more experienced staff.
- According to hotel is a crowded place, so separate employees with customer is necessary. Marriott every staff has to wear uniform at work.
- Marriott treat its staff as a family member, and always give great benefits for every royalty staff, such as annual 6 free nights in any Marriott hotel all over the world, and relatives and friends stay discount.
- Human resource department train every new staff to familiar with the Marriott Hotel Group background, visions, purpose, and corporate employment culture.
Room division department relatively tight action control, result control to maintain the service operation running well, so that staff could create value to hotel reputation and keep customer royalty. As mentioned could figure out the control system is everywhere in the hotel, the large number of employees need an order and clear management structure to decentralize the power and duties. The management control also is diagnostic, the managers and directors analyse the report and data to reviews the performance and set goals, also refers to managers’ report to set up meetings before every shift, manager share problems and challenges coming to staff, they make duty check list for staff to follow.
Sydney harbour Marriott hotel is profitable and utilizes control package to gain its goals and discharge the controls. Thus, the assessment of the noticed MCSs will pay attention to each aspects of the control package respectively.
For hotel (hospitability) industry, it is significant to control cost so that it can be distinguished from other hotels. Basically, to build premium brands and good reputation are also fundamental for hotel industry. Thus, action controls are quite important to implement in Sydney harbour Marriott hotel daily operations. For instance, adopting CCTV to monitor staff and customers, check in and check out systems, giving unique chip chard for customers to access their own rooms and elevators, staff have 15% off discount and front desk mangers will have bonus if they achieve goals, these integrations connect mangers with staff as well as customers and enhance work efficiency of employees. Therefore, the hotel can keep run well even if some employees quit their jobs. Furthermore, Sydney harbour Marriott hotel is located in a spectacular position with lots of visitors come every year. Then, during holiday season, hotel may need more shifts to cope with lots of visitors come and stay while off- season needs to reduce shifts to control cost.
However, due to uncertain shifts may cause extra cost to the Sydney harbour Marriott hotel. For instance, uncertain weather may influence shifts cos Sydney has rain season in Autumn then It will increase human resource cost. Despite hotels can forecast occupancy rate it is difficult to assign appropriate shifts at reception desk to receive customers in season. Hence, it may have adverse impact on reputation of Sydney harbour Marriott hotel if they cannot provide customers especially some VIP customers timely service or resolution for some sudden accidents. After that, Marriott Darling Harbour may have to spend more time and money to deal with that and enhance reputation. Beyond of this assumption, employees need to be creative and adaptive to their work. While hotels management look like loose it is quite tight internally. So, staffs will have to remind of themselves that they need to accept this but in reality, employees would not think about it because they most of time just hope they can do well in their positions.
Marriott Darling Harbour also applies the results controls in daily operations and employees’ performance assessment. Firstly, customers recognition and satisfactions are extremely vital for service industry. Under normal situation, hotels staff, in particular, front desk staff could provide good service to customers, such as greet customers with a friendly attitude with smiling face, finish the registration process by inputting and retrieving information from computer systems, some experienced staff can even remember some VIP customers’ name and their basic information, promptly and patiently answer the telephone call from customers and send food order to customers rooms in time. Above all, most of big brands hotel could do this, the point is how to do better than other competitors. Thus, customers could be satisfied with service. Secondly, it is about employees’ bonus, except for concierge have tips from customers, Marriott Darling Harbour would offer different types of bonus or benefit to front desk managers and front desk attendants when they achieve planned goals.
In contrast, the first results control needs the front desk staff has to smile and welcome customers at any time, if it is out of season the busy level is acceptable but when it is in holiday season some staff may had a night shift then the next day has a mooring shift, so they may be tired to repeat everything at all day, they might also make mistakes when they work overload. Another results control is related to front desk staff’s bonus, while finance department would give bonus front desk manager can decide how much front desk attendants can receive, so some staffs do not focus on how to enhance the organisational benefits and objectives, they may try to please their managers and choose to do some easily measured work while not focus on how to enhance the organisational benefits and objectives. Thus, the staff do not have enough motivation and congruence to think about the whole hotel benefits. Moreover, not all staff could have opportunities and time to travel in one year so actually free 6 nights living is not attractive, it can be changed as another reward or welfare as workers in Sydney harbour Marriott hotel. Moreover, concierge only have tips from customers but perhaps not every customer would give them tips or give different amounts of tips, therefore staffs of concierge may lack motivation to continue to work here.
Providing training can help staff gain elementary and newest knowledge of hotel industry. Firstly, uniform dress may increase employees’ recognition and enhance their loyalty. Secondly, it is an attractive way to attain the staff who are working for Sydney harbour Marriott hotel could have 15% off discount when they and their relatives book rooms, moreover, the employees can also live in any Marriott rooms for free at most 6 nights. However, Marriott has five different brands, the training is not applied to all Marriott brands hotels, so there is no specific analysis of specific issues. Thus, behavioural displacement would be caused by supplying inadequate training and eventually bright about the employees do not have prior knowledge and ability to be qualified at other position when emergent accidents happens or hotels with shortage of hands. Furthermore, it is necessary to put right people to work at an appropriate position and work with matched partner at most of aspects then front desk manager does not have to spend lots of time to guide front desk attendant to understand their jobs and deal with problems that may be caused by staff. Finally, it seems like that front desk manager and room division manager do not generate any common goals to connect staff with staff and managers as the interview does not show that the Sydney harbour Marriott hotel has provided any common beliefs. Therefore, it is believed that the staff care their self-interest only and do not act as the collective interests at all is a large risk and that might cause some costs.
In terms of the hotel’ s employees, due to the fact that the organization has faced numerous basic control issues, such as lack of direction, lack of motivation and personal limitation, it is necessary to improve the personal limitation of employees by training. There are very specific approaches to train the front desk attendant and concierge. For example, the hotel will arrange the old staff and the supervisor to train the new staff and trainees staff three times for every different shift, also, if any service process changed, the hotel will inform to everyone, basically, the staff gets training during working, which is able to learn more experience. On the other hand, the manager has trained by the organization. Such as management strategy, hotel regulation, organization profits. In fact, good performance of the employee is closely relevant to the level of the training of the manager, because the manager is responsible to the employee and teach them how to achieve the goals. Besides, according to the training, it is the best way to improve the employee’s behaviour and reduce the flight between the employee of hotel and customer. In addition, it is beneficial for the hotel to keep the superior reputation and stable profitable.
Sydney harbour Marriott hotel utilizes the rewarding system, which is more likely to improve employee’ s motivation. from the hotel perspective, boosting the salary of the employee is the most direct way considered by the human resources department. Except from this way, there are a number of approaches to enhance the motivation of employees, such as bonus, benefits, perquisites. As an example of benefits, Employee and their relatives could have 15% off discount when they book Marriott rooms. Every year employees can have 6 nights to live in any Marriott rooms around the world for free. Those rewarding measures not only will allow the employee to work hard, but also are able to help employees understand what is expected of them. Although hotel management department is willing to adopt positive incentives, the negative incentives will be considered in some circumstance. For example, the employee has not handle the customer’ s complains correctly when customers were satisfied with the performance of employees. On the other hand, it is necessary for employees to finished work punctually and accuracy. For example, the employee should check the closing balance with the supervisor when they shift finished. They should guarantee the accuracy of data on the work statement. It is more likely to influence their reward if they are making some errors and cause some loss of hotel. Therefore, the utilizing of rewarding system is essential for hotel.
essaypro.com?tap_x=ZQaCDvQxuz6mVdnUddBuGn">Essay UK Free essaypro.com?tap_x=ZQaCDvQxuz6mVdnUddBuGn">Essay Database. (2018). essaypro.com?tap_x=ZQaCDvQxuz6mVdnUddBuGn">Essay: Marriott Hotels business strategy – essaypro.com?tap_x=ZQaCDvQxuz6mVdnUddBuGn">Essay UK Free essaypro.com?tap_x=ZQaCDvQxuz6mVdnUddBuGn">Essay Database. [Online] Available at: http://www.essay.uk.com/essays/business/essay-marriott-hotels-business-strategy/ [Accessed 28 May 2018].
Franchisedirect.com. (2018). Marriott International Franchise Cost & Fee, Marriott International FDD & Franchise Information | FranchiseDirect.com. [Online] Available at: https://www.franchisedirect.com/travelfranchises/marriott-international-franchise-08393/ufoc/ [Accessed 28 May 2018].
Marriott.com.au. (2018). Hotels & Resorts | Book your Hotel directly with Marriott. [Online] Available at: https://www.marriott.com.au/default.mi [Accessed 28 May 2018].
Room division director
1. What’s your business model and how to become subsidiary of Marriott Group?
Because Marriott is one of the biggest hotel group in the world, so actually we have several business models in different dimensions, such as segmented market business model, four primary value propositions, website channels, customer relationship, key activities, key partners, key resources, cost structure and revenue streams.
Basically, pay the joint fee and satisfied with our join conditions.
2. Can you introduce the structure of Front desk department? such as how many employees in front desk department daily? what are their duty?
Actually, the number of employees we arrangement depend on many factors, such as seasons, morning shift or night shift, occupancy rate forecasting and other factors, normally, we have 3-4 people per shift at day time operating in front desk include a front desk manager.
They have many duties of doing this job, such as greet customers immediately with a friendly and sincere welcome, complete the registration process by inputting and retrieving information from a computer system, verify and imprint credit cards for authorization using electronic acceptance methods, promptly answer the telephone using positive and clear communication. Input messages into the computer, close guest accounts at time of check out and ascertain satisfaction, field guest complaints, conducting thorough research to develop the most effective solutions and negotiate results, comply with attendance rules and be available to work on a regular basis.
3. Who is responsibility for bookkeeping?
We have hotel internal financing department to do the accounting job, opera system will automatically connect with finance department, finance people know every transaction in the system and they take charge of these financial recording to accounting statement.
4. What is front desk department role as a part of the hotel, and how you do it?
Majority of our department is help customer to do reservation, check-in, check-out, and deal with customer complaints.
5. Where did you buy the uniforms?
Marriott hotels offer all the uniforms for every employee. It is necessary to distinguish guest and employee in the hotel.
6. What about the PPE, like stationery and computers?
Purchasing department usually take charge of it, we only need to provide what is shortage.
7.Is front desk department responsible for the gain and loss of hotel?
Yes, we will set up several goals to motivate our front desk department improve their service quality and other performance, such as how many customers you should serve per day or how much occupancy rate should achieve per day, these sorts of goals will directly influence our total performance and effect gain or loss.
8. How much can you earn from selling one room with rack rate?
Sorry I can’t tell you the exactly amount, because hotel is like a big family, every department staff all connect in every moment, and our majority is offer accommodation, different types of room has different cost and we should also consider other costs such as employee’s service cost, laundry cost, security cost and other cost involved in the service, the financial department will record these profit and cost.
9. We usually see there are promotions, like long stay discount, how do you decide the promotional price?
The promotional price is also based on our cost, if a customer is willing to stay in our hotel for a long period, we are preferring to give him a discount because some fixed cost can save under this situation.
10. Are the room night rate all same with other Marriott hotels?
No, it’s different, because every Marriott hotel located in different area and have their own features, especially, the cost may different in different hotels, so they may set up their room night rate differently based on their special circumstances.
11. Who set the salary of employees?
We have human resources department, and they will take charge of employees’ salaries. Such as trainee’s payment is at the lowest level, due to saving cost.
12. Who is responsible for invoice and receipt?
Actually, every front desk staff should take charge of customers’ invoice and receipt, because after customer pay-off their hotel accommodations the front desk staff should give customer receipt or invoice, and after front desk staff finished their work, in the opera system, staff account will back up this transaction information to financial department.
13. As a room division director, are you involved in front desk daily operation?
Most of time I have to stay in my office and do some analyzing about room division revenue and occupancy rate, check emails, reply customer emails, sometimes I also go to the lobby and greeting with customers.
14. What is the front desk strategy and the guarantee for customers?
Of course, service, service, service is always our most important thing. Enhance customer satisfaction, so that keep customer royalty.
15. What is the slogan for Marriott group?
‘To be the World’s Favorite travel Company’
16. How do evaluate the performance of managers in Marriott?
The result, revenue and customer satisfaction score. Marriott has its own score system, which customer can give their reviews and star ranking for their stay, of course, if they stay well their will leave a good reviews, we can through the reviews figure out the problem and highlight in our service.
17.If managers did well and achieve the goals, will they get reward?
Yes, I will offer them annual pay rise, depends on how the customer satisfaction enhanced, and occupancy rate level.
18. How about the front desk attendant and concierge?
Front desk has 10% sales bonus when they upsell the room night, the amount of extra enhanced, for example. If they convince guest change the reservation from standard room to suite room, they will get 10% bonus from the upsell amount. Concierge usually get tips for their own, we do not offer bonus to concierge.
19. How do you evaluate the operating performance of the front desk department?
Through customer feedback, and occupancy rate, the daily room revenue, net profit per room, and so on, these sort of revenue level data.
20. How do you guarantee the security problem in the hotel.
Room key, we have a chip card for every guest, so that they can get access of elevator and room door. Also, the most important thing is every staff will always pay attention to every visitor, first is to identify is the guest has any problem, second, we will also see if this person looks doubtful, the recognition ability.
Front desk manager
1. Do you have bonus when you perform better?
Yes, when occupancy rate is high, and we get service score goal, such as our goal of customer satisfaction score is 90, then I definitely need to make sure we meet this score or even higher than it, then I can get bonus on it.
2. How do you train the front desk attendant and concierge?
For the new staff, trainee staff, I usually arrange old staff and supervisor train them three times for every different shift, also, if any service process changed, we will inform to everyone, basically staff get training during working, learn from the more experienced staff.
3. What is front desk manager responsibility?
Of course, the relevant steps during check-in, check-out, coz when arrivals are lot, we have to come out and help the attendant. And make VIP reservation, also deal with customer complaints. Whatever guest meet any problem, the first thing they will come to front desk and inquiry, so we have to have strong handle ability, because we have to manage some tough problem when attendant cannot deal with.
4. Who is responsible for the occupied room information check per night?
Night shift front desk attendant, and night shift guest service manager will do the final check every night after rolling night rate.
5. Do you have regular meeting in front desk department?
Yes, we have a quick 15 mins meeting before every shift starts and everyone who is in next shift needs to attend it. The meeting is to inform front desk staff some VIP Customers information who are staying in hotel, and following important events coming in this week such as Vivid Sydney, some special requirements are from special customers, and also one smart tip, like use two side print mode to save cost, how to deal with some emergency situation.
6.Do you have any employee benefit?
Employee and their relatives could have 15% off discount when they book Marriott rooms
Every year employees can have 6 nights to live in any Marriott standard rooms around the world for free.
7. I saw every staff in hotel wearing suit uniform, is it compulsory?
Yes, all staffs must wear the uniform when work. First is because of show our professional, and hotel has decent environment, also distinguish the guest and employees.
8. I saw there are lots of CCTV on the ground floor, does it is necessary?
Yes, we use cameras not only to monitor staffs’ behavior but also to guarantee the safety of customers. Another reason is in case police need evidence, so we can provide assistance if accident surrounding our hotel.
9. How long will you keep the record of the camera?
Security department take charge of it. Usually a month.
10. For the customer profile system you mentioned before, is it sharing to all staff in front desk department?
Yes, I can see the process of check in and check out, every movement in the system will be record, and it will show who did this movement. And if any problem happens, we can find out which process has mistaken. Also, staff could add alert note in the system to remind other staff receive the information at the first time, the note I made will pop up a box on the room status screen, it is very convenient.
11. Did you train your employee how to deal with accidents?
Yes, in routine, when our supervisor or old staff serving customers and daily operations, the trainee would like to stand by and learn during the operation. If it is emergent accident, such
as burn out, we know how to use extinguisher and inform security department immediately to deal with it and before they come we are responsible for maintaining the order.
12. Do you record attendance for the staff?
Yes, every staff has a work card with chip, they have to tap their work card when they enter the staff entrance, so it will record their tap time and show who is late who miss the shift, every time information will show up in the system.
13. What is the processing about work handover during shift change?
We have a logbook, every employee will write the unfinished work, or any affairs need to be done in other shift, so that to remind next shift staff to finish it, and if done they will tick that.
14. How do you forecast the occupancy rate?
First, we will check the reservation, and then, high season, low season those period of time, also the event period, and vocation time, then we will give a goal for the weekly occupancy rate.
15. How do you deal with the loss of cancel reservation?
No matter customers come or not if they give credit card as guarantee for their reservation. If customer cancel the reservation we will deduct the first night room fees
Front desk attendant
1. How would you deal with customer complaints?
- when a customer first makes a complaint, take a step back
- Give the customer your full attention and listen to the whole problem before responding.
- Don’t jump the gun.
- Always use your initiative when dealing with complaints
- However, never pass the customer around from person to person. Show our sympathy and stand at customer’s situation to tell them we feel sorry about the bad experience, and then help them solve the problem, if customers are still not satisfied, we will handover to guest service manager, they have high authority to give some gifts to customers.
2. Do you have any bonus?
Yes, we have bonus if we upsell the room rate, breakfast, standard upsell to executive treatment.
3.When your shift finished, do you need to check your closing balance with the supervisor?
Sure, we need to check the closing balance with our supervisor when our shift finished, every staff has own account in opera system, when before closing our balance, we will check every transaction we made today and make sure the balance is 0, that means we do not have any discrepancy.
4. Do you consider your personal benefit, such as sales bonus and personal performance more than department performance?
Actually, I considered the personal benefit, however, our hotel not only measure personal performance, but also the department performance, if the department performance is bad, it will also influence our personal benefit. Because the customer satisfaction influenced by everyone of our hotel, particularly front desk staff. So, it is hard to compare, our department like a team.
5.How do you make sure that you complete your daily duty?
We have a strict and specified work schedule to follow, besides, we should have done the daily work on time.
6. Can you do the room rate rebate use your account?
I cannot, even our supervisor does not have this authorization, the level of guest service manager and higher-level staff has rebate authorization.
7.Are you satisfied with current performance measurement systems?
Yes, I am very satisfied with the current performance measurement systems. Coz everyone and our manager can see clearly what we done, how is our working performance. The efforts we paid, are always been watched.
8. Do you have bonus?
No, only the tips from customer.
9. Do you usually have periodically training to improve your communication and customer service skill?
Sure, because it is necessary for company to improve the communication skills of employees, especially the hospitability industry. Our golden key concierge manager usually helps us to fulfill some Sydney travel information and some interesting culture stories so that we can tell the customer when they ask.
10.How do you evaluate your performance?
The level of satisfaction of customers. whether our behaviour is suitable for hotel’s employees’ regulation. Whether we do our work on time, help the customer sufficiently.
11.Do you think the performance measurement system is clear and fair to you?
Generally, it is relatively clear and fair.